3 Ways Of Sounding More Professional In Work Settings In Communication

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Learn 3 ways of sounding more professional in work settings in communication. When improving business communication skills, you need to focus on tone of voice, words, and body language. If you are asserting yourself you need to communicate professionally.

When we want to make a good impression at work, tailoring our communication to our listeners and environment will serve us well. We’ll look at the three elements of communication and how to sound more professional to boost your credibility and confidence at work.

Striking the Right Tones 

With tones, you want to end on a strong lower tone to show assertiveness. Eliminate uptalk from your tonal repertoire, meaning avoid phrasing declaratives as questions. Your inflection shouldn’t rise at the end of your utterance unless it’s a question. Don’t trail off your voice and swallow the words at the end of your utterance. Aim to use more breath force to power up your tone, ending on a strong note. This will prevent you from running out of breath and not being able to finish your utterance with nothing but a whisper. Make each word as clear as possible by articulating. You should adopt your neutral tone here. If this means you need to slow it down, do so. If you need to polish your pronunciation, do that. Articulate.

Finding the Right Words

When sounding professional, the fewer words the better. This will encourage you to think before you speak and get to the point as opposed to rambling. Be mindful of word choice. If you have the tendency to blurt out certain words, then you should be mindful of that. Remove unnecessary filler words or ticks. If you repeat words such as “like” then start to dial it back. Avoid using words like “difficult, hard, easy” and say instead “challenging or straightforward”. Use fewer “buts” and more “ands,” especially when providing constructive criticism or feedback. Instead of saying “sorry” or “my bad” say instead “I appreciate your patience” and “thanks for understanding.” Avoid the urge to say “I don’t know” and say “I’ll find out” or “let’s see if we can get to the bottom of this.” Finally, don’t use vocab you don’t understand, or in the wrong context. 

Animating the Right Gestures

With body language we want to adopt an open stance meaning that you have an imaginary string pulling the top of your head, your shoulders are down and relaxed, shoulder blades squeezed together, chest out and tummy in. This is true for sitting and well as standing. If you’re hunched over you’ll have a harder time not only looking and feeling confidence but being able to voice your words. Have a warm smile on your face without it being too much or none at all. And make eye contact when the speaker is speaking or when you’re making your points. Avoid looking down if you can. When you gesticulate, try to pair a gesture with an important point.

There you have it Explearners, 3 Ways Of Sounding More Professional In Work Settings In Communication. We’ve looked at tones, verbal communication, and nonverbal communication. As you know the three of these elements combined give us the ability to communicate and we must use that to our advantage by honing all of these components.

I’ll link below lessons I’ve made that expand on tone of voice, diaphragmatic breathing, gestures, eliminating fillers, and avoiding uptalk. So be sure to check those out.

I know there’s a lot to think about here, but remember that communication is not just the words we utter. It’s also our tone of voice, our pacing, our body language and our presence. Start with one from each category or focus on one category each work, break it down into actionable points based on your communication level and just take action. We’re aiming for progress, not perfection. As you incorporate these elements into your communication you’ll notice an increase in both confidence and professionalism.


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